Landlord Account

i-services >> Landlord Account

Ultimate Homes & Finance offer new and existing landlords a unique service which is second to none in the lettings industry. We take care of all your property needs and you do not need to keep your own financial records relating to your property whilst it is under our management.

Property Management

Landlord Account

When Ultimate Homes & Finance are instructed to act as your managing agent we will automatically create an on line landlord account for you. We will provide you with a log in and password to access your account on line. Your log in details can be sent to you via e-mail or post, whichever you prefer.

Your account will record all details relevant to your property. Within this area you will be able to view:

Your account number, full property address
The rental rate, payment date and management charge relevant to the property
Your utility suppliers name and all meter readings obtained when your tenant moved into the property
All hard copy documents relevant to your property - ie - gas safety certificate, tenancy agreement, management contract etc
View your most recent transactions as soon as you log in
View all of your transaction history by using the search facility to view transactions by date range or category type
View any messages or alerts that are sent to you by Ultimate Homes & Finance regarding your property or account
Print a full statement or report with a range of data that you select and use towards completing your tax return
An option to contact us via your account
Your account area can deal with multiple properties under one account log in

When you are on a management contract

When you are on a management contract you will benefit from great service standards and we can arrange all of your property maintenance or repairs for you. Ultimate Homes & Finance run a property maintenance division which can take care of any maintenance or emergency repairs that arise. Any work undertaken will be arranged on your behalf and you will find that this is very cost effective and will not cost as much as going through a third party source.

Relax with the Ultimate peace of mind

We understand that looking after property sometimes can cause huge headaches, stress and worry, especially if you only have a limited number of properties or you are new to the lettings industry. Sometimes there is so much to arrange in preparing a property to let and often landlords do not have the time to do this due to other commitments. This is why we have developed the Ultimate service and we can assist you regarding your requirements. This is what a management contract is for, to ease the stress and burden that properties can often cause.

Arranging a property management contract

Arranging a property management contract is easy. If you have a property that you wish Ultimate Homes & Finance to manage then the first step is to get in contact with us. Once you have made contact with us we can arrange everything. Here are some of the key points that we follow:

The landlord makes contact with us regarding letting their property
We arrange to complete a free rental assessment of the property
Once the rental assessment has been completed we arrange to market the property
An appointment is made with a specialist photographer to take them all important photographs of your property
Once the photographs have been completed to a satisfactory standard and signed off we start to market your property
Your property details are added onto our website along with rightmove, find a property, homes and property
Your property is advertised in the local press if required. * Please be advised that we generally do not have properties on our books long enough to go into the press as we are now letting properties within an average of 10 days
Your potential tenants can apply on line for a property which reduces the processing time in granting a tenancy
Once an application is received it is handed over to a specialist lettings underwriter who then completes a full credit score
If the credit score is satisfactory then the application goes through the next stage of processing and references are obtained from a variety of further sources
Once the above has been completed then we request identification from the applicants. We have very strict criteria in the identification that we request
Once the application has passed all stages then our specialist lettngs underwriter will instruct a home visit of the applicants current property. If the home visit is deemed as satisfactory and subject to all of the above stages being signed off then a tenancy will be agreed and a move in date confirmed with the landlord and applicant
Ultimate Homes & Finance will complete all of the required paperwork including the tenancy agreement and informing the utility providers etc
We will collect the bond and first months rent in advance from the tenant. We will then register the bond on your behalf. Please be advised that our fee will be deducted from the first months rent and the remaining balance will be transferred to your nominated bank account. All future payments will be made by BACS
When the tenant has moved into the property we will deal with all of their needs and take care of any maintenance or repair issues that may arise during the term of the tenancy
Prompt rental payments will be made to the landlord by BACS on the due date

Property schedule of condition / inventory

In addition to a range of services provided to you on a management contract, Ultimate Homes & Finance can also complete a detailed inventory / schedule of condition relating to your property prior to any tenant(s) moving in. This report is quite detailed and is designed for your protection in the event of your tenant(s) vacating the property. We work hard to protect your interests and your property. This detailed report documents important information regarding the condition of your property prior to any lettings. It will act as a document to refer to in the event of the tenant disputing any damages that may have been caused at the property. There is also a guide included in this document of what the tenant(s) must complete prior to vacating the property. There is an additional charge for this completed package. Please read an example copy of this below: